The Travel Services unit of the Department of Business Services has been delegated authority from the Department of Procurement and Supply to issue travel and hosting contracts on behalf of the University (up to $100k), effective 7/1/06.

University departments do not have authority to enter into travel or hosting contracts/agreements, regardless of the dollar value.

Travel Services is the University office with authority to execute contracts and agreements for travel services including:

• Group Airline, Train, and Bus Travel
• Lodging
• Conference Accommodations and Events
• Local Hosting

If your department is planning group travel or a local group event that will require a signed contract and/or will exceed the University's departmental $5,000 delegated procurement authority limit, contact Travel Services before entering into discussions with vendors.

Normally, group air and hotel accommodations should be made through the University contract travel agencies. Globetrotter Travel has a group travel unit that can be reached at 301.570.0800 extension 104 or via Globetrotter Travel's online eEvent Meeting Planner. A purchase order is not required when utilizing the University's contract travel agencies. Globetrotter Travel will provide all coordination with Travel Services if it is necessary for a contract to be executed. If a group hotel or other service is not arranged through Globetrotter Travel, contact Travel Services for instruction on how to proceed.

Should you require additional information, please contact Travel Services at 301.405.0607.