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Privately Owned Vehicles (POV) Used for UMD Business

A University employee using a privately owned vehicle for travel may be reimbursed for mileage. Mileage is measured from the closer of the duty station or point of departure to destination and return for travel on days during the employee's normal work schedule. For travel on days that are not part of the employee's normal work schedule, actual mileage driven is reimbursable.

University employees may be required to use their privately owned vehicles in order to carry out their assigned duties if a University vehicle is not available or if the employee does not satisfy the rules for driving a University vehicle. The University is not required to provide a University vehicle to employees who refuse to use their own vehicles to perform their assigned duties.

Authorized persons who use a privately owned vehicle for official University business shall be reimbursed in accordance with the approved privately owned vehicle mileage reimbursement rate.

Authorized drivers shall be reimbursed for reasonable parking and toll expenses incurred while conducting University business in a privately owned vehicle.

The University shall not reimburse University employees for any increased insurance premiums or fuel expenses attributable to use of their vehicle for University business. Reimbursement for insurance and fuel is reflected in the mileage reimbursement rate.

The supervisor is responsible for ensuring that reimbursement of employees for the use of privately owned vehicles is controlled and authorized only in the University's interest.