Travel Services
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Tips for Making
Group Travel Arrangements

  • Utilize a University contract travel agency to ensure the best pricing and to reduce University staff workload. With their network of global contacts throughout the travel industry, University contract travel agencies often are able to negotiate lower rates, free services, and reduced risk to the University should the full set of services for which the University contracted not be utilized.

  • Contact a University contract travel agency first. Do not make direct contact with hotels or other service providers to avoid confusion.

  • In the Comments Tab of the Travel Approval Request (TAR), provide affirmation of the terms and conditions of the contract and form of payment (including name on the Travel Card being used).